Preparing a coop board package, what folder

Just attach it all together using large binder clips (never staple,glue). Make sure to use nice, colored dividers separating each section, circle balances that correspond with the financial statement on supporting bank/brokerage statements. I also like to put a labeled stick on tab on each divider so its easy to find each section.

Keith Burkhardt
TBG

Your broker should help you with that. Usually they make the copies and layout the documents in the format the particular board likes.

I'm a binder-clip-and-rubber-bands girl myself. Remember that the managing agent is possibly going to take the package apart while reviewing it, and then reassemble it, so you don't want sections to get lost. (This happened to us when we were buying -- the managing agent put the package together minus our commitment letter; that agent was subsequently replaced.) Because paper does go astray, you might want to keep a spare copy of your package that you can bring to the board interview, if you are called to one.

GL!

ali r.
{downtown broker}

All great advice by everyone, and yes, your broker should be helping you with that. He/She should be corresponding with the co-op's managing company for preferences.

I would like to add, do diligently blackout the last few digits of your ss number and account numbers on every page.
This information will touch several hands.
Pay special attention to your tax returns, your ss # is on every page.

And of course do it BEFORE you make the several copies :)

Check with the managing agent before you redact: last deal I did (rental in a GV co-op, representing tenant) I was specifically asked not to redact.

Ali, If you are requested not to redact, can you request to receive all copies of the package back after the deal is completed, accept or reject? Not that someone can't be a low life and copy the numbers down but I would be more concerned with the package being thrown out in a non-secure manner. When I joined the board of my previous co-op, my first action was to purchase a shredder. I felt it was my risk to be sloppy with my own info but having the most intimate details of other's financial lives required that I respect and secure their disposal.